Somerset Youth Theatre CIC Privacy Policy

SYTcic is committed to protecting your privacy. We will use the information that we collect about you in accordance with the Data Protection Act 1998 and the Privacy and Electronic Communications Regulations 2003.

Who we are

SYTcic is a Community Interest company, registered with companies house, Community Interest Company No: 13135600. SYTcic is a collective of Artists, Theatre companies and Qualified Youth Leaders, overseen by our Board of three Executive Directors and a Board of Advisors. We provide safe spaces for young people to create, explore and find their voice through Theatre & the Arts. Our vision is a world where all young people’s voices matter.

What information do we collect?

You give us your information when you buy a ticket for one of our weekly youth theatres, workshops, shows, or make a donation or communicate with us. We also keep your details when you sign up to receive email newsletters from us.

We keep a record of the emails we send you, and we may track whether you receive or open them so we can make sure we are sending you the most relevant information. We may then track any subsequent actions online, such as buying a ticket.

Like most websites, we receive and store certain details. We use “cookies” to help us make our site – and the way you might use it – better. Cookies mean that a website will remember you and enable online transactions. It also helps us understand how you use our website, where we can make improvements and how best to tell our audiences about events they might be interested in.

We may also obtain personal information about you from other sources, such as if a family member or friend contacts us on your behalf. We may combine information you provide to us with information available from external sources in order to gain a better understanding of our audiences, visitors and supporters to improve our fundraising and marketing methods. These sources include:

Third party organisations

Your information may be shared with us by independent fundraising sites like Paypal, or JustGiving if you make a donation to SYTcic, but only when you have indicated that you give your consent to hear from us. You should check their Privacy Policy when you provide your information to understand fully how they will process your data.

Social Media

We use social media to share news, broadcast messages and updates about events and celebrations. On occasion we may reply to comments or questions you make to us on social media platforms. You may also see adverts from us on social media that are tailored to your interests.

Depending on your settings or the privacy policies social media and messaging services like Facebook, Instagram or TikTok, you might give third parties (like our partner Theatre companies and organisations) permission to access information from those accounts or services.

Information available publicly

From time to time, information may be made public about SYTcic. This may include information found in places such as Companies House, our biography or on our website or information that has been published in articles/ newspapers

How we keep your details safe and secure

Your personal data will be held and processed on our systems. Where possible we aim to keep a single record for each customer.

Your data is always held securely. Access to customer information is strictly controlled. The data can only be accessed by people who need it to do their job. Certain data, for example some sensitive information, is additionally controlled and is only made visible to members of staff who have a reason to work with it.

We may need to disclose your details if required to the police, regulatory bodies or legal advisors.

We will only ever share your data in other circumstances if we have your explicit and informed consent.

What we use your personal information for

We aim to be clear when we collect your data and not to do anything you wouldn’t reasonably expect.

If you make a purchase for weekly youth theatres, sign up for an event or give a donation we usually collect your name, contact details and the sites you purchase your tickets through would hold your bank or credit card information (if making a transaction). Where it is appropriate (and you have the right to decline to give this information) we may also ask for your age, gender, ethnicity, information relating to your health or, if making a donation, why you have decided to donate to us.

We use this data to provide you with the events, products, services or information you asked for, ensure we know how you prefer to be contacted, understand how we can improve our communications or events, administer your donation or to process Gift Aid.

When you register on our website, you can choose whether you would like to receive our newsletter, events news and fundraising communications. You can manage your preferences at any time. We will not contact you for marketing and fundraising purposes unless one of these boxes is ticked. We will include opt-out instructions in any marketing or fundraising communications you receive from us.

Giving you control

With your consent, we will tell you about events, shows and workshop offers. We make it easy for you to tell us how you want to hear from us and you can opt out from these marketing communications at any time – every email sent to you will tell you how to do this.

We do not sell personal details to third parties for any purpose. We will only share personal details for the purposes of marketing if you have given explicit consent for us to do this. But if we run an event in partnership with another named organisation your details may need to be shared in order that they can help us run the event.

If you have opted out of marketing communications, we may still get in touch with you. For example we may email you to give you important information about the events you’ve booked or to tell you about any changes to that event.

We will give you the opportunity to opt out, at any time, from any marketing or fundraising email communications and postal fundraising communications you receive from us.

Somerset Youth Theatre as a community interest company and how we respect our donors

You can opt in to receive information about supporting Somerset Youth Theatre cic by checking the box on the contact page, over the phone or in person. We will tell you about our current campaigns that we think are most relevant to you, ways that you can make a real difference to our outreach worfk, and invitations to events where you and your family can get closer to our artistic programme by joining our volunteers, steering group or trustees.

We want to ensure our communications to our supporters are personal, relevant and timely and we want to give you an enhanced experience. We may analyse geographic, demographic and publicly available information relating to you in order to better understand your interests, to send you the most relevant communications and to give you an exceptional experience at our events by introducing you to artists or members of staff that we think you might enjoy meeting.

Our donors tell us that tailored and relevant communication is a priority for them and we constantly review this and listen to you to make sure we are getting this right.

Third Parties

We may share anonymised personal information with other organisations, particularly Arts Council England and our other funders who use this to analyse our audience development programmes, ticket sales and self-generated funding to understand the impact of the public investment made in Somerset Youth Theatre cic.

Many of our events are presented in partnership with other companies such as other artistic organisations. We will let them know about your booking but will not share your details.

We will not otherwise share your personal information with third party organisations.

Sensitive information

Sometimes we ask you to provide sensitive information, for example when you book for certain workshops, weekly activity or participate in some activities, or when you apply for a job. As with all the personal information we hold, sensitive information is held securely and restricted to those who need to use it. We will delete sensitive information when we no longer need it.

Your Rights

You have the following rights related to your personal data:

  • The right to request a copy of personal information held about you
  • The right to request that inaccuracies be corrected
  • The right to request us to stop processing your personal data
  • The right to withdraw consent
  • The right to lodge a complaint with the Information Commissioner’s Office or Fundraising Regulator

Contact Us

Please contact us if you have any questions about our privacy policy or information we hold about you: